What Does WBS Mean, And How To Use The Work Breakdown Structure: Using a work breakdown structure (WBS), which is a project management technique that breaks down large projects into smaller, more manageable tasks.
Also, a WBS can integrate scope, cost, and deliverables into a single tool by breaking down the project into smaller components. It is possible to have a WBS that is both deliverable-basses and phase-basses. Learn more about how a WBS might benefit your company by reading on.
What Does WBS Mean, And How To Use The Work Breakdown Structure
What is a Work Breakdown Structure (WBS)?
Deliverable-oriented hierarchical breakdown of the work to complete by the project team to meet the project objectives and provide require deliverables is defined as WBS in the Project Management Institute’s PMBOK® Guide—Third Edition.
It’s a framework for organizing and defining the project’s overall scope. The project’s job is further defined at each successively lower level. The WBS is broken down into individual work items. The hierarchy of deliverables encompasses both internal and external deliverables.”
WBS project management uses a variety of words, such as:
Acknowledgement Requirements: Standards that must be met in order to satisfy the needs of customers or other stakeholders
Budget: There are costs connected with each deliverable or phase of the project, which can be broken down.
Deliverables: The products, services, or outcomes that were developed during the course of the project. A deliverable-based WBS, for example, would organize a website design project around deliverables such the URL, design, and written content.
Milestones: The WBS identifies the most critical stages of the project.
Stages: A project’s many stages. Instead of focusing on specific deliverables, a WBS based on phases like discovery, design, and launch might be used in a website design project.
There are various ways to refer to WBS.
Well how Create and Use A WBS In A Successful Manner
You must cover all of the project’s components (remember the 100 percent rule) but not go into too much detail in order to employ a work breakdown structure effectively. In the case of the WBS, it appears that too much of a good thing is possible.
To Create A Work Breakdown Structure (WBS):
- Define the project. Defining the project is the first step in developing a work breakdown structure. This may be a simple task for some projects. For some projects, it may be necessary to refine the project’s true scope in order to scale the Work Breakdown Structure effectively and avoid becoming cumbersome.
- Define the scope of the project. Setting limits on what goes into the WBS after project definition and description is complete is an option.
- Find out what the project is all about and what the goals are. A Project Scope Statement or Mission Statement will among the high-level deliverables included here.
- This is where you begin to define the basic pieces of Level 1. While creating Level 1 deliverables, keep in mind the rule of 100 percent
- Take a look at each of the Level 1 components one-by-one. It’s called decomposition when a level 1 element is broken down. A task is broken into smaller and smaller chunks, and the 100% rule is applied to each one. Consider whether more breakdown is necessary for project management at each successive level. To find out the solution to that question, continue dissecting the components. The Work Breakdown Structure (WBS) is complete once all of Level 1’s elements have decompose.
- Identify the members of your team. Take a step back and think about who is responsible for each component.
- Complement the WBS with a Gantt chart. A Gantt chart is a visual representation of a project’s timetable and the different activities that make up that plan.
Features And Elements Of The WBS
In a work breakdown system, the 100% rule is essential. As a result, the WBS incorporates all components of the project and the person or team responsible for each component.
Additionally, WBS has a layered structure. Because of this, the project’s Level 1 WBS will include everything that needs to include in the project. If the project isn’t self-explanatory, some WBSs contain a project description or overview at the top level. Once the project is brake down into smaller and smaller pieces, the 100 percent rule is use at each level to ensure that the project is complete.
“Website for New Brand” would be the first level of the WBS if you were constructing one for a new website. The deliverables needed to complete the project, such as a secure website domain, layout design, and content development, are brake down into Level 2 parts. With each new level, the elements are brake down even further.
Why A WBS Is Important For The Project Administration
For a variety of reasons, the use of a work breakdown structure is beneficial in project management. To begin with, it breaks down the endeavor into smaller, more manageable chunks, making it less daunting and more doable.
For one thing, it serves as a guide for the various people and teams involved in the project. It’s common for projects to involve multiple teams working together, all of which must work together to complete the project. Everyone involved in the project will be able to concentrate on their own responsibilities and deliverables while also seeing how their work fits into the bigger picture.
Last but not least, the WBS is a valuable tool for tracking the progress of a project, defining key milestones, and allocating funds. Project managers may rest assured that their budgets are accurate and that they won’t face delays due to “surprise” deliverables when they apply the 100 percent rule.